Wordpress-Featured-Image-tools

50 Online Tools Pro Business Owners Use

Social Media Tools

LaterSchedule Instagram posts and stories; as well as Pinterest, TikTok, and LinkedIn posts. Also, utilize the Linkin.bio tool to use links on Instagram.

HeyOrcaSchedule Facebook, Instagram, LinkedIn, Pinterest, Twitter, & Google Posts.

Analisa.ioReady to hack your marketing campaign on Instagram? You can with Analisa.io. Analisa.io gives you a range of marketing tools for monitoring profiles and hashtags. You can use it to snoop on your competitors, monitor campaign performance, connect with influencers, and more.

BitlyUse it to shorten URLs when they start getting a bit too long and track your links better with this platform.

RafflePressEverything you need to make your next giveaway a viral success and grow your following!

Audienseis a social intelligence tool that allows you to discover new target audiences and segment them. Most importantly, it helps you understand your audience by telling you how they tick.

Oktopost – a social media management tool designed for B2B companies. It allows you to schedule your content and measure its effectiveness. Oktopost is also useful for curating content that is important for your business. And if you collaborate with a lot of people, it can help make things run smoothly.

IFTTTWith it, you can combine different tools together to create individual “recipes,” or sets of instructions. For example, you can set it up to send a tweet every time you make a new Instagram post. It’s a bit tricky to navigate at first, but you can use other recipes to simply plug and play. Best of all, it’s completely free to use.

BuzzSumo – One of the best tools we’ve found for discovering new and popular content on the web. With it, you can plug in a topic or a selection of keywords.

FeedlyBest known as a content discovery tool like BuzzSumo, but it works a bit differently. It’s a content aggregator, and you can use it to collect content from any number of different areas.

TweepiTweepi is a Twitter tool that helps you get more followers.

Sprout SocialAll-in-one social media marketing tool to help managers better control their efforts. It features multi-level access which makes it easy for managers to coordinate and delegate tasks to team members.

HootsuiteThis app is a simple but powerful tool for the average social media marketer to schedule posts and measure content engagement.

TailwindGreat for creating content on Pinterest and Instagram. Use it with Pinterest to pin to multiple boards at once, bulk upload, and schedule posts.

Brand24This gives you insight into what people are saying online about your brand. With this tool, you have instant access to mentions of your brand anywhere on social media.

VisageVisage is a tool that helps companies design social media graphics that are perfectly optimized for each platform. Visage’s graphics templates make it easy to manage your brand’s style and tone. That way, you can ensure consistency across all social platforms.

Veed.ioWhile a little buggy still, this is a great platform to add your audio to elements like soundwaves and more to enhance your video content.

CanvaWhile my least favorite tool out there since it tends to push non-creative users into having social media graphics that look the same as everyone else using Canva – it’s still great to create graphics, videos, presentations, and more on the fly.

Influencial – Want to jump on the influencer marketing train but don’t know how to begin? No worries, Influential‘s got you covered. Influential is a smart matchmaking platform that connects businesses with influencers.

Website Content Tools

UbersuggestUse Ubersuggest allows you to reverse engineer your competitors’ SEO so you can see how to beat them with keywords.

GrammarlyI don’t care what you do for a living, you need Grammarly which corrects your grammar and misspellings in real-time as you type…anywhere.

ProWritingAidTo get the full potential of this extension for Chrome and some other browsers you’ll need to use the paid version. Not only does this correct grammar, but it shows you things like your Readability Grade, Passive Voice, and more — which is essential in writing for web content.

Hemingway AppWant the features of ProWritingAid but don’t want to pay $20/month for it!? The Hemingway App could be a good option. It looks outdated, but trust me it does just as good a job and for FREE!

SurferGenerate a whole content strategy in a few clicks, and write data-driven content loved by search engines and people.

UlyssesThis app organizes your writing projects all in one place and helps you stay focused on each project. On a side note, I have many creative peers who suffer from ADHD and find writing apps to have too many bells and whistles that distract them. They love Ulysses for it’s clean and string forward use.

Yoast SEODownload the WordPress plugin if you use WordPress or use the Readability Analysis tool while writing content.

AhrefsBy far the best out there is Ahrefs. The minimum price is $99/month, however. This may not be affordable for some startups – but trust me when you can budget it for your SEO it’s worth it.

Local (SEO) Business Listings Tools

MozWant a one-stop-shop that will assess and then tell you where you need to add business listings or correct existing ones. Along with other FREE SEO tools use the Moz Local Listing Score.

Financial Tools

WaveOver the years I’ve tried many invoicing systems. Wave is still the best and keeps getting better and better. Send invoices effortlessly, manage payroll of your team, manage expenses, and all other accounting needs.

HoneybookI haven’t personally used this platform, but I hear good things for invoices, customers management, and more.

NovoConfused about where to go for business checking? Your local brick and mortar may not be the best choice. If you’re looking for the best in online business banking, Novo is fantastic.

Business News

Morning BrewBy far my favorite and the ONLY email newsletter I actually open every day. Their writers are creative as well as to the point. If you have an interest in the topics like what’s new in tech, investing, bitcoin, real estate, and other business ventures you’ll like it too!

Productivity Tools

LastPassLastPass saves your passwords in its encrypted password vault so you don’t have to remember all of them

AsanaI love this project management tool to show clients where I’m at in the project process. It’s also great for big teams to manage what is getting done within many projects.

PinstripedEver wonder how Fortune 500 companies run a meeting while you can’t get Becky in accounting to stop talking about her son’s lost tooth during a work conference call? Pinstriped is a great tool for just that.

FocusmateAnother great tool for my ADHD friends, this site really helps people who have to virtually co-work with another by eliminating procrastination. This also is a great tool to use if you have team members who struggle to stay on topic during Zoom meetings.

Learning Tools

HubSpot AcademyFrom quick, practical courses to comprehensive certifications, learn everything you need to know about the most sought-after business skills.

SkillshareNot sure how to make successful Facebook Live videos? Or fun social media content? Not sure about any aspect of your business and want to learn more. I guarantee there is a Skillshare course for it.

MIT Open CoursewareSpecifically the Entrepreneurship Courses, learn from top MIT professors on things like “How to Develop “Breakthrough” Products and Services” and more.

MasterclassI have to be honest Masterclass can be sometimes more entertaining than informational but still list-worthy.

Scheduling Tools

CalendlyThis is the top scheduling tool right now. There’s a reason everyone uses it! It works seamlessly!

Customer Management Tools

KeapCapture more leads and track them the whole way through they are customers. This is also a great tool for when you want to add more salespeople. You can automate the process with them easily.

Freshworks CRMWant a free version of Keap? Here it is!

Human Resources Tools

BambooHREasily hire and onboard employees as well as manage successful and legal offboarding when you need to fire employees.

Security Tools

SurfShark VPNGET it 83% off + 3 months FREE – Browse the internet safely, keep your identity secure, plus watch more tv shows and movies available in other movies on streaming sites.

ZeroFoxis a security tool that identifies and protects brands against hackers looking to take control of social media accounts. The platform also works to protect its clients’ social media reputations. They do this by removing offensive and intentionally disruptive content, eliminating impersonation profiles, and protecting followers against scammers

Business Podcasts

Love Your WorkDavid Kadavy is a best-selling author and creative entrepreneur who shares tools and inspiration for creators and solopreneurs.

Per our Last EmailRaise your hand if you love venting about the crazy ups and downs of freelancing life! Then you’ll love this podcast on Spotify too!

The GaryVee Audio ExperienceHosted by successful author, speaker, and CEO Gary Vaynerchuk, this podcast finishes off our list with a little something for everyone.

Working Without PantsAs the title may suggest, this podcast is unapologetically casual in tone, but that doesn’t diminish its value in the slightest. Jake Jorgovan interviews creative freelancers and consultants on how to attract clients and deal with the inevitable solopreneurial hiccups.

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3 New Instagram Features You Need to Know About in 2021

Working in an ever-changing industry can be a lot to keep up with sometimes, especially after a year like 2020. No shame, homie! I totally get it and are here to provide you with a few new features you should start taking advantage of if you haven’t already.

Keyword Seach

I always emphasize the importance of being strategic with your name and username on Instagram because they were previously the only fields that the platform considered in search queries. Well, drum roll, please… Instagram has now enabled keyword search! Users can now search a phrase and results will include posts featuring those keywords. FINALLY! This will shift discoverability on the platform and the emphasis will move slightly away from hashtags and more onto SEO in captions.

Now I know what you’re thinking! I just got a hold of hashtags! Now this! This is why during this changeover it’s going to be important to bone up on SEO, if you do not have the time…find an SEO expert. Pssst…

Instagram Guides

Consider Instagram Guides as comparable to a mini blog post (like this one!). They were created as “a way to more easily discover recommendations, tips and other content from your favorite creators.” Each Guide features curated posts paired with commentary and tips. Soon you can check out my first-ever Instagram Guide here, where I’ll re-purpose one of my older blog posts (p.s. idea for your first guides). Remember that a major goal of social media is to provide value to an audience and Guides are a perfect way to do just that!

Reels

Reels can be used to grow an account and boy did I find out! I used Reels with a client of mine and she gained over 3,000 followers in only one month on Instagram as a result of their exposure and reach from the Reels alone. Think of Reels as Instagram’s version of TikTok. You essentially share short videos paired with existing audio. For a physical example, you can check out some great example Reels here. They’re so much fun to make AND show results! I would 10/10 recommend giving them a try!

I hope this blog post was helpful for you in discovering a few new features to incorporate into your Instagram strategy! For more social media tips, follow me on the ‘Gram.


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SEO Health & 3 Super Simple Discoveries For Your Website

Before I jump on a call with a potential new client, I like to do a quick website check to figure out the overall SEO health of their website.

It’s nice to have some info on how much work the site will require before I get on the phone with the client. This is the website health check process that I go through for every client. The process is very straightforward and can be done in less than 10 minutes.

Step 1: Determine the number of keywords the site ranks for

One of my very favorite SEO Tools is SEMrush. This is my go-to website ranking tool, I literally have it open all day long.

I have the paid plan, but the free version is very handy and full-featured for one person/website. The free version of SEMrush allows you to do 10 complete searches with the tool before you buy it. The goal of this first step is to determine how many keywords Google ranks a site for.

The more keywords that a site has the more opportunities to be found. So head on over to SEMrush and in the All Reports Input box, type your domain name. There is a lot on this screen to look at, but I focus on the Organic Search column on the left (look for the red square). There is a lot of fantastic info here in this little box.

I used MindBodyGreen.com as my example. Take a look and see the total number of keywords is 1.1M and the Growth is +4%. Claps for that!

Now, 1.1M keywords are quite a lot. Probably waaaaaay more than most sites. MBG has so many because they continually produce great content, they have influencers write for them and a ton of quality sites link to them. So. that said.

Please don’t be discouraged if you are ranking for 100 or 500 words. At this point, the number is interesting but not very significant. Next, I click on View Full Report under the Top Organic Keywords. At the top of the page, I focus on the Keyword Rank Trend chart at the top of the page. The default is to display the last year of monthly keyword totals.

From this graph, I can get a very clear picture of the keyword health.

Is it consistent? Is it growing each month? Is it dipping? Was there a big decline in keywords or a huge spike?

I am looking for consistency here. If there is a big spike or dip, I want to figure out why that was (could be a new site, new host, new theme, stopped blogging, had a malware attack….) MBG keyword ranking is very healthy. The trend is positive and very consistent. So far, so good for this health check.

Step 2: Check your Backlinks (quickly)

Okay so once we have established that the keywords are growing consistently, then I hop down to Backlinks.

So just like keywords the more you have the more love? Google will throw your way.

Now there are some nuances to backlinks, the site that is linking to your site does matter. A more authoritative site (think NY Times or The Every Girl) will provide more SEO juice than a site that has very little authority and traffic. But since we are just doing a quick SEO Health Check, I want to see if the site does in fact have backlinks and are they growing.

If this true, then that tells me that the site has authority and trust since other sites are actively linking to them.

At this point based on keywords and backlinks, my initial impression of the site is coming into focus. MBG is a very healthy site. For the final step, I go to the website.

Step 3: Oogle at Your Actual Website

The big idea here is to go to the homepage and see if I can easily figure out what the site is all about —as quickly as possible. I want to learn the purpose of the site within the first few seconds.

Pro Tip: if I can’t figure out the point of a site quickly, then Google won’t either. So make your big brand statement easy to understand and very easy to find.

Annnnd that is all folks! This simple 3 step process is one that I go through for each and every potential client. Determining the keyword rankings, the backlinks, and assessing the blog content are all great indicators of the site’s overall SEO Health.

Still too confusing? Get in touch with Jacquelyn (Creative Director and SEO Guruof Unglitch.io. What do you need help with?